Getting a break from work is key to keeping a good work and life mix. You might take a break for a fun trip, for your own needs, or to look after big things. When you ask for a break by email, it’s a smart way to tell your boss or leader what you plan to do. Writing a clear email makes sure you look good and helps get your break okayed. This piece will talk about what to put in a vacation email and give you an example to use.
Your first words in the email should make your message clear. Start with a nice way to say hello, like using the person’s name or job title, and then quickly say you want to ask for time off.
Subject: Vacation Ask – [Your Name]
Dear [Who You’re Writing To],
I hope you’re good. I’d like to ask for time off from [Start Date] to [End Date].
In your email, say more about what you want, like when you will be away, why you need time off, and anything else your boss should know. Keep it short and to the point but still polite.
I’ve looked at my work and what I need to do and think these days are best for a break. I plan to come back on [Return Date] ready to start work again.
Why You Need The Time
Say why you want this time if you need to. It could be you’re going on a trip with family, have a doctor’s visit, or want to learn more. A good reason may make your ask stronger and show you’ve thought it out.
While I’m not here, [Work Friend’s Name] will take care of anything that must be done fast. I’m sure they’ll keep my work going well so our group stays on track.
End your email with a kind thank you for thinking about your ask. Say you’re happy to talk more or help with the time you’ll be away.
Many thanks for looking at my ask. I’m grateful for your help and hope you can let me take this time off. Please tell me if you need more info or if I should do something special for my time off.
Example Email for a Break:
Subject: Vacation Ask – John Doe
Dear [Manager’s Name],
I hope you’re good. I’d like to ask for time off from July 1st, 2024, to July 15th, 2024.
I’ve looked at my work and what I need to do and think these days are best for a break. I plan to come back on July 16th, 2024, ready to start work again.
While I’m not here, Jane Smith will take care of anything that must be done fast. I’m sure they’ll keep my work going well so our group stays on track.
Many thanks for looking at my ask. I’m grateful for your help and hope you can let me take this time off. Please tell me if you need more info or if I should do something special for my time off.
Yours,
John DOE
Asking for a break by email is normal in jobs. If you use the steps we said and the example as help, you can say what you need well and still be seen as a pro. Don’t forget to ask early so your boss has time to plan and then enjoy your time away!
